UK sole trader invoice — not VAT registered
100% private — this invoice is generated in your browser and never uploaded. Crossbill keeps no copy.
If you're a UK sole trader below the VAT registration threshold, you don't charge VAT and don't have a VAT number — but clients sometimes expect to see one. This preset produces a clean invoice with your name and business name, a unique invoice number, and a clear line stating that you're not VAT registered so there are no awkward queries.
List your services, set payment terms with a due date, and add a 'Pay now' link to speed things up. Save your regular clients so you never re-type their details. Everything is generated in your browser and never uploaded.
When your turnover approaches the VAT threshold and you register, switch to the 'United Kingdom — VAT registered' preset for a full HMRC VAT invoice. This is not tax advice.
Frequently asked questions
- Do I need a VAT number as a sole trader?
- Only if you're VAT registered (mandatory once your taxable turnover exceeds the HMRC threshold, or voluntarily below it). Below that, you don't charge VAT and don't need one.
- What must a non-VAT invoice include?
- Your name and any trading name, a contact address, a unique invoice number, the date, the client's details, a description of the work, and the amount — with no VAT line.
- Should I say I'm not VAT registered?
- It's not mandatory, but stating it avoids clients asking for a VAT number. This preset adds that line for you.